Business Administrator Apprentice

About this opportunity

A fantastic opportunity providing an effective administration service alongside the sales department for all administration related matters across Viosec Systems Limited and to support with the delivery.

Main responsibilities:

• Invoicing products out to customers, ensuring all documents are filled out
• Answering phone calls, taking messages, and connecting phone calls to different departments
• Producing and sending quotations
• Staying in touch with suppliers, this includes contacting them for prices and asking for guidance/support if needed
• Creating and analysing data through excel
• Accounts, purchasing products
• Overseeing and analysing financial operations – this includes invoices, credits, and statements
• Ensuring work ethic is cost saving for the company when the opportunity arrives
• Working closely with marketing to exchange information, such as adding products or exchanging information on offers/deals that needs to be updated and shared
• Liaise with warehouse staff to ensure all order have been picked, packaged, and sent/collected
• Following up on customer communication, checking orders and estimated time of arrival (ETA)
• Returns database, filling out information to send to supplier
• Adding customers onto our database (HubSpot) and on to our system (QuickBooks, Unleashed software)
• Actioning invoices that have been sent to us from suppliers
• Participate in office meetings when required

Additional responsibilities:
Although official job title is a Business Administrator, the job role can be varied when working day-to-day as jobs move away from one job to another to prioritise workloads.
• Working in the warehouse to ensure order when it comes to the products
• Packing orders for them to be sent out or collected
• Generating monthly reports
• Go through monthly statements from suppliers
• Free onsite parking
• Company shares
• Employee assistance programme
• BrightHR
• Additional training courses

How you will be supported
Full training and support will be provided by The Growth Company to help you achieve your apprenticeship and reach your full potential in your role.

What will happen next
New applicants to The Growth Company who meet any basic entry requirements of the role will be contacted within two working days to be invited to meet a member of our team. You will then have the opportunity to find out:
• More about this vacancy and any others you are suitable for
• Any training you need to complete
• What the next steps will be

How you could get there
If you would be catching public transport for this role, visit the Journey Planner on www.tfgm.com to see how you would get there and how long it would take.

What you should have to apply

• GCSE Maths & English grade A*-C/9-4

Personal Qualities

• Able to work on own initiative
• Team player

Skills

• Good communication skills
• Well organised
• Personable